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FERPA Notification FERPA Notification

The Family Educational Rights and Privacy Act of 1974 (F.E.R.P.A.)

Notice to Students

This is to inform students that Waynesburg University intends to comply fully with the Family Educational Rights and Privacy Act of 1974, as amended. This Act was designated to protect the privacy of educational records. The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records.

FERPA affords eligible student certain rights with respect to their education records.  (An "eligible student" under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution at any age.)  These rights include:

  1. The right to inspect and review the student's education records within 45 days after the day the University receives a request for access. A student should submit to the Office of the Registrar (105 Miller Hall), a written request that identifies the record(s) the student wishes to inspect.  The Registrar will make arrangements for access and notify the student of the time and place where records may be inspected.  If the records are not maintained by the Registrar, the Registrar shall advise the student of the correct official to whom the request should be addressed.
  2. The right to request the amendment of the student's education records that the student believes is inaccurate, misleading, or otherwise in violation of the student's privacy rights under FERPA.  A student who wishes to ask the University to amend a record should write to the school official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.
  3. The right to provide written consent before the University discloses personally identifiable information (PII) from the student's education records; except to the extent that FERPA authorizes disclosure without consent. Waynesburg University discloses education records without a student's prior written consent under the FERPA exception for disclosures to school officials with legitimate educational interests. A school official typically includes a person employed by the University in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee.  A school official also may include a volunteer or contractor outside of the University who performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing his or her tasks.  A school official typically has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for Waynesburg University.
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Waynesburg University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office; U.S. Department of Education; 400 Maryland Avenue, SW; Washington, DC 20202.

Waynesburg University designates the following information about individual students as directory information that the University may release or publish without an individual student's consent:  full name, address, telephone listing, electronic mail address; a photograph or video; date and place of birth, major field of study; grade level; enrollment status (e.g., undergraduate or graduate, full-time or part-time); dates of attendance at the University; degrees, honors or awards received; the most recent previous educational institution attended; participation in officially recognized University activities or athletics and social media postings related to the same; the weight and height of member of athletic teams.

A parent or eligible student has the right to refuse to let Waynesburg University designate any or all of the aforementioned categories of information about the student as directory information.  If a parent or eligible student would like to exercise this right, he or she must complete a Request for Non-Disclosure of Directory Information form and submit it to the Office of the Registrar at any time during the student's enrollment.

Additional information on FERPA may be obtained through the Office of the Registrar, located on the first floor of Miller Hall, (724) 852-3252, or Further details are also available in the Student Handbook, available in the Office of Student Services, located on the Third Floor of Stover Center.

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